Budgets for incentives 💰

Create Budgets in Ethnio to pay for participant incentives. Add funds via invoice or credit card, and manage who has access to spend from that budget. Budgets help you and your team track incentive spending over time and stay organized.

🌟 The best parts about using budgets are:

Transfer money in and out of budgets any time
Add teams instead of people to control permissions
New email reports for budgets show spending by budget or by team
Pay for incentive orders with budgets instead of invoices
Assign and edit the owner for each budget any time for clear accountability

Default budget

To get started, head to Incentives > Budget > Create budget. Next, give the budget a name, add a description (optional), and then configure the budget permissions. By default, Ethnio allows everyone in your account to access the budget, but you can restrict access to only specific people or teams if needed.

Adding funds

To add funds to a budget, go to Incentives > Budgets > Add funds. Enter the amount (there is no minimum) you’d like to add, then select which budget to fund.

You can choose a funding method such as Invoice or Credit Card. If you fund via invoice, you’ll also select the invoice you’d like to use (or request a new invoice if needed). Once everything is selected, click Pay Now to add the funds to your budget.

Permissions

By default, everyone in your account has access to a budget. When creating or editing a budget, you can customize permissions by choosing one of these access options:

Option 1: Individuals (specific people)
Option 2: Teams (Enterprise only)

If you limit access to specific people, you can select individual team members or admins. If you limit access to teams, you can search for and select one or more teams that should be allowed to use the budget.

Teams

One of the best parts of budgets is that you can use teams for permissions instead of adding or removing individuals. Then spending is automatically tracked by budget and team. New email reports can be setup to then get a monthly email with budget spending or team spending, sent to any emails you'd like.

Transferring Funds

Move available funds from one budget to another. Simply enter the amount, select the source budget and destination budget, then click Transfer Funds. For visibility, you’ll be able to review the available balance in the source budget and the remaining funds after the transfer.

Budget email report

Send a snapshot of your budget to your team on a recurring schedule. These reports can be sent to single or multiple recipients on your team on a daily, weekly, or monthly basis.

You can manage all your budget email reports from Reports > Emails.